Bring your list
Use the CSV template in Equipment to import existing items.
Replace your equipment spreadsheet
Bring your equipment list and assignments into one place.
Import your existing equipment list, connect items to the people using them and keep return dates and changes with each record.
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Employee assignment and return dates stay on the same record. Click to enlarge ↗Connect the person
Keep the assigned employee with each item.
Review the changes
Find returns and updates in the Activity Log.
Keep assignments and returns with each item.
A spreadsheet can hold the equipment list. The repeated work comes when someone asks who has an item, equipment changes hands or a return is not recorded.
Equiply keeps identification, employee assignment, expected return and the Activity Log together. Use the same record each time the item moves.
- Identify the exact device by serial number.
- Keep the employee and expected return together.
- Check its history before following up.
Start with a few rows and check the result.
Open Equipment > Import and download the template. Follow its columns and import a small batch before moving your full list.
Check the imported names, serial numbers and categories. Assign the people who already hold the equipment, then ask a colleague to find an item and record a return.
- Keep a copy of the original spreadsheet.
- Inspect a small imported batch.
- Agree where future changes will be recorded.
Open full-size screenshot ↗How it works
From a list of items to a record you can use.
Keep the next action clear for the person managing your equipment.
- 1
Prepare the list
Keep the original file, remove duplicates and use consistent names.
- 2
Try a small import
Download the current template and check a few rows first.
- 3
Record existing assignments
Connect each item with the person already using it.
- 4
Keep one current record
Record returns and changes in Equiply.
Replace the list used for new starters.
Use the equipment you already own before ordering more.
- Existing list
- Laptops, monitors and phones.
- Prepare
- Check serial numbers, condition and office names.
- Assign
- Connect each employee with their equipment.
- Maintain
- Record returns and changes on the existing item.
Know who has your equipment
Track item details, employee assignments and return dates in one place.