Why Equiply Is the Best Alternative to Fixed Asset Pro in 2026

In the world of asset management software, platforms typically cater to one of two masters: Finance or Operations. Fixed Asset Pro (FAP) has long been the gold standard for the former. It’s a robust tool primarily designed for accountants, excels at complex, multi-book depreciation.

However, for small to midsize businesses (SMBs) competing in the fast-paced landscape of 2026, the cost of this specialization is high. This article discusses how the optimal solution lies not in complex accounting depth, but in operational agility and real-time accountability, and how Equiply bridges the gap between the field and the ledger.

About Fixed Asset Pro

Fixed Asset Pro is an asset management platform focused on depreciation management. It is associated with MoneySoft. Its main purpose is to automate complex financial calculations that comply with taxes.

The platform’s primary focus is on financials. However, it offers features like barcode scanning and customization options for asset tracking. Although a desktop-first and server-based solution, Fixed Asset Pro also provides mobile access for inventory tasks.

Fixed Asset Pro’s primary features are:

• 68+ methods of depreciation calculations
• Six separate books for each asset
• Simplifies the calculation of gain or loss of disposal
• Updated for the latest tax and depreciation rules
• Entire fixed asset lifecycle tracking
• Cost-effectiveness

Why Choose Alternatives of Fixed Asset Pro?

For financial accounting, there’s no doubt about the capabilities of Fixed Asset Pro. However, some features make it a poor fit for operations-focused teams:

1. Poor Operational and Field Sustainability

You can say Fixed Asset Pro is more suitable for “an accountant’s desk” rather than a warehouse floor (or job site). It has:

• Desktop-first deployment: A massive hurdle for distributed teams, remote workers, and field supervisors.
• Limited Real-Time Tracking: The financial data is updated monthly or quarterly for reporting. The “who-has-what” data isn’t always available right now.
• Non-Intuitive Check-Out Window: Another massive downside when all the other ones have one-click check-outs and automatic overdue alerts.

2. Cost and Scaling for Operational Teams

Like other financial model software, Fixed Asset Pro also falls short when non-accounting users need access.

• FAP follows a per-user cost model. When you need to onboard every technician and project manager, the cost can become overwhelming.
• The 68+ depreciation calculation methods are unnecessary for most businesses.
• The complex nature of operations also comes with a higher implementation cost.

3. Lack of Modern Features

Although Fixed Asset Pro has a cloud-based data approach, it still fails other modern architectures.

It lacks:

• Modern API integration capabilities
• Proactive maintenance (and alerts)
• Real-time operational intelligence

Equiply’s Advantages Over Fixed Asset Pro

There’s no doubt that Fixed Asset Pro is the specialist for maximizing tax deductions. However, its design prioritizes the accountant’s ledger over the manager’s workflow. As a business owner, you may find a gap between the financial office and the field team.

Equiply is designed to fill in that gap. It provides real-time accountability and operates on instant operational intelligence. Here are the advantages Equiply has over Fixed Asset Pro:

• Cloud-Native & Mobile-Friendly: Full functionality through web browsers and mobile apps.
• Check-In/Out Workflow: A one-click process for equipment scanning with a dedicated mobile scanner tab.
• Instant Setup: The IP-based setup automatically selects the country, currency, and timezone.
• Simplicity: The intuitive interface doesn’t need additional training or onboarding resources.
• Real-Time Updates: The depreciation (although linear, it is enough for most operations) is updated daily with automatic overdue tracking.

Other Modern Operational Advantages

Equiply is not only effective for asset management, it also offers:

• Immutable Activity Log: Every movement, status change, and user action is permanently logged.
• Role-Based Financial Restrictions: 3 different roles have 3 different levels of visibility into the financial data.
• Built-In QR Code Generator: Generate and print (and scan), all within one app.
• Integrated Maintenance Tracking: Features to log repairs, track conditions, and monitor service history to help you extend the asset health and uptime.

How to Get Started with Equiply

Equiply focuses on speed and simplicity in setup. If you are transitioning from Fixed Asset Pro to Equiply, you can feel the contrast of the complex configuration directly.

Step 1: Instant Organization Setup

Sign up for Equiply. Your IP address will be enough to fill in the country, currency, and timezone. Now you can begin to organize your workspace into categories, office locations, and vendors.

Step 2: Onboard Your Inventory

You can use a spreadsheet (that you are probably already using) to bulk import your inventory. You can also manually add high-value assets (or everything if you like) that need lifecycle tracking with:

• Purchase date and cost
• Warranty information
• Condition status
• Depreciation parameters

Step 3: Tag & Assign

You can use the built-in QR code generator to generate and print QR codes for each item. Then invite users and assign their roles. After that, all you need is to scan the code to assign items.

You can do all of these using just your smartphone, too.

Step 4: Leverage the Command Dashboard

Use the intelligent command dashboard to track all the real-time KPIs. The powerful reporting features and saved report filters will help you to generate audit trails, utilization reports, and compliance documents on demand.

Conclusion

Fixed Asset Pro remains a powerful and specialized tool for accountants whose primary focus is on the complex world of multi-book depreciation and maximizing tax benefits. However, its desktop-first architecture, high per-user cost model, and lack of real-time operational features make it outdated.

Equiply emerges as the best alternative because it shifts the paradigm from financial reporting to real-time operational intelligence. It delivers critical financial information with the simplicity and speed that today's mobile workforces demand. By offering instant, IP-based setup, a frictionless check-in/check-out workflow via a dedicated scanner tab, and an immutable activity log, Equiply empowers managers to drive accountability, drastically reduce asset shrinkage, and eliminate unnecessary administrative complexity.

FAQ

How does the lack of an immutable activity log lead to asset loss?

Immutable activity logs can’t be changed after the records are made. That means nobody can change their past history. This level of accountability and culture is what leads to less asset loss.

What is the trade-off between multi-book depreciation and simple asset tracking?

Fixed Asset Pro might offer 68+ depreciation calculator methods, but most businesses often need the current value of an asset just for taxes and insurance. Most of these insurance companies also follow the linear depreciation values themselves. While complex methods of FAP might be good to get the exact value, the higher price that comes with it is often wasted on the slight savings you can possibly make.

Is multi-book depreciation necessary for small to midsize businesses?

The multi-book depreciation data is the one that can come in handy in some cases. The most common use case is to maximize tax deductions. Other reasons this can come in handy are complying with local tax regulations and running a what-if analysis on the financial impact of a large asset.